ESCAMBIA COUNTY, FLORIDA
Minutes, September 1, 1999
The School Board of Escambia County, Florida, convened in Special Meeting at 1:00 p.m., in the Board Room at the Administrative Building, 215 West Garden Street, with the following present:
Chairman: Dr. Hal Mason Vice Chairman: Mrs. Cary Stidham
Members: Dr. Elmer Jenkins
Dr. John DeWitt
Mrs. Janice Gilley
School Board Attorney: Mrs. Maureen George
Superintendent of Schools: Mr. Jim May
Motion by Mrs. Gilley, second by Mrs. Stidham, to adopt the agenda was approved 4 to 0. Dr. Jenkins was not present at the time of the motion.
Mrs. George recommended that the Board authorize her to proceed with filing of the settlement agreement in Case No. PCA 1064/LAC, Karen Renee Augustus, a Minor, by Charles A. Augustus, her father and next friend, et al, Plaintiffs v. The School Board of Escambia County, Florida, et al, Defendants. Dr. Jenkins asked that a five year window be added to the agreement in which to monitor the continued commitment of the District. Mrs. George suggested that a motion be made to amend the proposed settlement agreement to ensure that the term of the settlement agreement is five years and we further amend the settlement agreement to show that before we change any of the policies that we have in place to eliminate segregation that we confer with the plaintiffs. Motion, as suggested by Mrs. George, was made by Mrs. Gilley and seconded by Mrs. Stidham. Motion was approved 4 to 1, with Dr. Jenkins voting "No." After discussion Dr. Jenkins asked for a re-vote, as he had misunderstood the motion. A re-vote was taken on the original motion and was approved unanimously. Motion was then made by Dr. DeWitt to authorize School Board Attorney to sign amended paperwork and present to the Court. Mrs. Gilley seconded the motion which as approved unanimously. (Backup filed in supplementary minute book, marked Exhibit A)
III. FACILITIES PLANNING
- AWARD OF CONTRACT TO BAROCO ELECTRIC ON BID FOR
CONVERSION OF POWER DISTRIBUTION AT WOODHAM
HIGH SCHOOL
Dr. David Epperson, Assistant Superintendent for Facilities, explained that Arc Electric, low bidder for the above project, withdrew their bid after discovering a mathematical error in their original bid. However, their bid was submitted, in error, for approval by the School Board at its August 17, 1999, meeting. That action needs to be rescinded and an award made to Baroco Electric, second low bidder, with a base bid in the amount of $109,876.00. Dr. DeWitt moved to rescind Board action taken on August 17, 1999, for agenda item VII. 15., and approve awarding contract to Baroco Electric in the amount of $109,876.00 as base bid. Mrs. Gilley seconded the motion which was approved unanimously. ( Backup filed in Supplementary Minute Book, Exhibit B)
ESCAMBIA COUNTY SCHOOL DISTRICT MANAGEMENT/ORGANIZATIONAL
STUDY
Prior to deliberation on recommendations contained in the study conducted by MGT of America, Mrs. Gilley made the following motion regarding the responsibilities of the Implementation Team (committee):
1. Appoint a Chair from among members. Chair can rotate if the group so chooses. It is the Chair's responsibility to be the liaison between the Team and the Escambia County School Board (ECSB).
2. Track accepted MGT recommendations. Determine best possible software to track implementation schedule. The state uses a program called "Program Manager", however, there are many other capable software programs.
3. Provide a monthly report to the ECSB and Superintendent on the progress of accepted recommendations. The report should include any cost savings or successfully completed items. The report format should be such that the public and the media can extrapolate definitive results.
4. Provide an annual report to the ECSB and Superintendent in the progress of accepted recommendations.
5. Notify the ECSB and Superintendent if accepted recommendations are not being implemented according to the adopted plan of action.
6. Notify the ECSB if there is uncertainty as to the proper implementation of an accepted item. If the ECSB has been unclear on an accepted item it is their responsibility to resolve implementation of the item.
7. Provide feedback if any accepted recommendation leads to other necessary actions which must be implemented.
8. Research and study any recommendations referred to the Implementation Team. At the conclusion of the study provide a pro/con analysis of the item which was studied. It is not the responsibility of the Team to make a recommendation of support or opposition for any item researched to the ECSB. The study should include an appropriate timeline for implementation of any item researched.
9. The Implementation Team will be provided the resources necessary to develop reports and fulfill research commitments by the Escambia County School District.
Mrs. Gilley further stated that the timeframe for full implementation would be five years. One issue to be considered when planning implementation of accepted recommendations would be an appropriate timeframe needed for implementation.
Mrs. Stidham seconded Mrs. Gilley's motion, which was approved unanimously.
Mr. Bob Husbands, Executive Director, Escambia NEA-UniServ, Mrs. Ellen Lawrence, UniServ Director, NEA, and Ms. Arlene Costello, President of Escambia Education Association, completed speaker forms and spoke on issues throughout the meeting, which will be noted at the appropriate time.
Throughout the meeting, Board Members continued to emphasis that approved motions to accept did not mean automatic implementation, and that recommendations dealing with restructuring of positions would be handled through attrition. There will be additional School Board meetings to consider pros and cons of each accepted recommendation and an appropriate implementation process.
Several of the following recommendations were amended to add the words, "technology based." Dr. DeWitt stated that his intent, when adding that language, was not to eliminate hard copies of the materials, but to also make it available through technology.
An official copy of the study completed by MGT of America, is filed as part of the official minutes of the August 13, 1999, School Board meeting, in Supplementary Minute book, marked Exhibit B.
Recommendations from Chapter 4.0 - School District Organization and Management
4-1 Schedule two regular Board meetings each month.
Motion to reject, made by Dr. DeWitt, seconded by Mrs. Gilley, was approved unanimously.
4-2 Rotate the location of regular Board meetings and/or special meetings among school campuses.
Motion to reject, made by Mrs. Stidham, seconded by Mrs. Gilley, was approved unanimously.
4-3 Develop a timed agenda for Board meetings.
Motion to accept, made by Mrs. Gilley, seconded by Mrs. Stidham, was approved 3 to 2, with Dr. Jenkins and Dr. DeWitt voting "No."
4-4 Provide more systematically organized background materials to the Board, including an executive summary for each action item.
Motion to accept, made by Mrs. Gilley, seconded by Dr. Mason, was approved 3 to 2, with Dr. Jenkins and Dr. DeWitt voting "No."
4-5 Use mediation and training sessions to restore the level of trust and understanding between the Superintendent and the Board, and among Board Members.
Motion to reject, made by Mrs. Stidham, seconded by Mrs. Gilley, was approved 4 to 1, with Dr. DeWitt voting "No."
4-6 Reduce the number and extent of special information requests and establish a clear process for Board requests.
Motion to accept, made by Mrs. Stidham, seconded by Mrs. Gilley, was approved unanimously.
4-7 Evaluate all decisions of the School Board to determine the educational impact of each decision and its relationship to the mission and goals of the Board and the school district.
Motion to accept, made by Dr. DeWitt, seconded by Mrs. Gilley, was approved unanimously.
4-8 Develop an internal formal orientation workshop for new Board members which can be replicated after each Board election or when a member is appointed to complete a term.
Motion to accept, made by Mrs. Gilley, seconded by Mrs. Stidham, was approved unanimously.
4-9 Prepare a policy that provides guidelines for policy development.
Motion to accept, made by Mrs. Stidham, seconded by Dr. Jenkins, was approved unanimously.
4-10 Conduct a comprehensive review of the district's policy manual to purge policies that are no longer needed, eliminate areas of duplication in policy, and assess the need for additional policies.
4-11 Ensure, as policies are updated, that they are consistent with changes in state and federal legislation and changes in local governance initiatives.
4-12 Assign the Office of the School Board Attorney as the primary caretaker of the policy manual, including responsibility for maintaining the files and updating the manual as well as disseminating revisions at least quarterly.
Motion to accept 4-10, 4-11 and 4-12 with functions assigned to the Office of School Board Attorney, made by Dr. DeWitt, seconded by Mrs. Stidham was, approved unanimously.
4-13 Initiate plans to automate the Escambia County School Board Policy Manual once the policy manual is purged and updated.
Motion to accept, made by Dr. DeWitt, seconded by Mrs. Stidham, was approved unanimously.
4-14 Prepare one comprehensive administrative procedures manual or a series of division/department manuals, as appropriate, and hold division administrators accountable for their prompt development.
Mr. May stated that he did not believe that the Board had authority to make administrative decisions or implement. Mr. Husbands stated he felt the item had a bargaining impact. Mrs. George stated she felt that there was a legal issue regarding this item. Motion to reject, made by Dr. DeWitt, seconded by Dr. Jenkins, failed 3 to 2, with Dr. Mason, Mrs. Stidham and Mrs. Gilley voting "No." After discussion, Mrs. Stidham moved to reconsider motion to reject, which was seconded by Dr. Jenkins and approved unanimously. Mrs. Stidham then moved to reject recommendation 4-14, which was seconded by Dr. Jenkins and approved 4 to 1, with Dr. Mason voting "No."
4-15 Realign the assistant superintendent and director positions to create a more focused approach to managing educational and non-instructional support services (Exhibit 4-12 shows the proposed structure for the central office).
Motion to refer to committee, made by Dr. DeWitt, seconded by Dr. Jenkins, failed 3 to 2, with Dr. Mason, Mrs. Stidham and Mrs. Gilley voting "No." After discussion Mrs. Gilley moved to accept, which was seconded by Dr. Mason and approved 3 to 2, with Dr. Jenkins and Dr. DeWitt voting No."
4-16 Strengthen the strategic planning process in the Escambia County School District by creating an Office of Planning and Evaluation, guaranteeing that the School Board is involved in the process, ensuring that all goals are supported by quantifiable measures, and requiring that the implementation of the plan is monitored.
Motion to accept, made by Mrs. Stidham, seconded by Mrs. Gilley, was approved 3 to 2, with Dr. Jenkins and Dr. DeWitt voting "No."
4-17 Require that all central office/department budgets include a planning component which is linked to the Escambia County School District's strategic plan and supported through each division/department's budget request.
Motion to accept, as recommendation had been implemented prior to study, made by Mrs. Stidham, seconded by Mrs. Gilley, was approved unanimously.
4-18 Develop a comprehensive policy on program evaluation and establish procedures for data collection and management.
Motion to accept, as recommendation had been implemented prior to study, made by Mrs. Gilley, seconded by Mrs. Stidham, was approved unanimously.
4-19 Assign the Director of Elementary Education and the Director of Secondary Education as the primary supervisors and evaluators of principals.
4-20 Solicit input on principal performance during the annual principal evaluation cycle from central office administrators.
Motion to reject 4-19 and 4-20, made by Dr. DeWitt, seconded by Mrs. Gilley, was approved unanimously.
4-21 Redesign the central office evaluation system and implement a 360 degree evaluation model to provide a comprehensive appraisal system for the effective evaluation of central office administrators.
Motion to reject, made by Dr. DeWitt, seconded by Mrs. Stidham, was approved unanimously.
4-22 Stipulate a percentage of time to be spent in schools in the job description of central office administrators, especially for administrators in the Division of Instruction and Curriculum.
Motion to accept, made by Mrs. Gilley, seconded by Dr. Mason, failed 3 to 2, with Mrs. Stidham, Dr. Jenkins and Dr. DeWitt voting "No." Recommendation 4-22 was rejected.
4-23 Provide additional regular channels of communication between the Superintendent and the Board.
Motion to accept, made by Mrs. Stidham, seconded by Mrs. Gilley, was approved unanimously.
4-24 Significantly reduce legal expenditures and eliminate the need for the Superintendent's attorney, except in cases where dual legal representation is necessary.
Motion to reject, made by Dr. DeWitt was seconded by Dr. Jenkins. After discussion Dr. DeWitt withdrew his motion. Dr. Jenkins withdrew his second and Mrs. Gilley moved to accept, deleting all words after the word "expenditures." Dr. Jenkins seconded Mrs. Gilley's motion which was
approved unanimously. Recommendation 4-24 was accepted as amended to read, "Significantly reduce legal expenditures."
4-25 Establish a policy delineating the types of teachers who can serve on special assignment, the total number by department, and the length of the assignment.
Motion to reject, made by Mrs. Gilley, seconded by Dr. Jenkins, was approved unanimously.
4-26 Periodically review the number of teachers on special assignment with the goal of having no more than one percent of the teaching force on special assignment in any one year.
Motion to accept, deleting all words after the word "assignment", made by Mrs. Gilley, seconded by Mrs. Stidham, was approved unanimously. Recommendation 4-26 was accepted as amended to read, "Periodically review the number of teachers on special assignment."
At 2:30 p.m. the meeting was recessed until 2:50 p.m., at which time Mrs. Stidham began chairing the meeting.
Recommendations from Chapter 5.0 - Public Information and Community Involvement
5-1 Transfer the Volunteer and Business Partnerships Department and the Education Foundation to the Information Services Office, relocate the courier service to the Inventory and Warehouse Department, and rename Information Services Department to Community Relations Department.
Motion to reject, made by Dr. DeWitt, seconded by Dr. Jenkins, failed 3 to 2, with Dr. Mason, Mrs. Stidham and Mrs. Gilley voting "No." After discussion Mrs. Gilley moved to refer to committee, which was seconded by Dr. Mason and approved 4 to 1, with Dr. DeWitt voting "No."
5-2 Develop and implement a civility policy to be used at all district-related meetings and forums.
Motion to accept, made by Dr. Mason, seconded by Mrs. Gilley, was approved unanimously.
5-3 Expand the Risk Management Newsletter to include district wide information and publish on a quarterly basis.
Motion to reject, made by Mrs. Gilley, seconded by Dr. Jenkins, was approved unanimously.
5-4 Create a Task Force chaired by the Director of Information Services charged with developing a plan for maintaining an up-to-date district Website.
Motion to accept, deleting all words prior to the word "developing" and changing the word "developing" to "Develop", made by Dr. DeWitt, seconded by Dr. Mason, was approved unanimously. Recommendation 5-4 was accepted as amended to read, "Develop a plan for maintaining an up-to-date district website."
5-5 Set consistent criteria for the content of the Key Communicator Newsletter and for selecting the recipients of the newsletter.
Motion to accept was made by Mrs. Gilley and seconded by Dr. Mason. After discussion Dr. Mason asked to amend motion to read "to develop a policy", which was seconded by Mrs. Gilley. Mrs. George felt there should be a Board policy for all documents. All previous motions were withdrawn. Mrs. Gilley then moved to amend and accept, "To set Board policy establishing criteria for district communications." Motion was seconded by Dr. DeWitt and approved unanimously. Recommendation 5-5 was accepted as amended to read "To set Board policy establishing criteria for district communications."
5-6 Ensure that all publications disseminated by the Information Services Department are kept current.
Motion to accept, made by Mrs. Gilley, seconded by Dr. Mason, was approved unanimously. Mr. May stated that the district would need to hire a Web Master to accomplish this recommendation.
5-7 Study the feasibility of conducting background checks, including fingerprinting all student-contact volunteers.
Motion to refer to committee, made by Mrs. Gilley, seconded by Dr. Mason, was approved unanimously.
5-8 Develop a Web page for the Department of Business Partnerships and Volunteers.
Motion to accept, deleting the word "Develop", and adding the word "Encourage", made by Dr. Mason, seconded by Mrs. Gilley, was approved unanimously. Recommendation 5-8 was accepted as amended to read, "Encourage a Web page for the Department of Business Partnerships and Volunteers."
Recommendations from Chapter 6.0 - Personnel Management
6-1 Reorganize the Human Resource Management Division.
Motion to accept, made by Dr. Mason, seconded by Mrs. Gilley, was approved 3 to 2, with Dr. Jenkins and Dr. DeWitt voting "No." Mr. May stated for the record that he felt Recommendation 6-1 was an administrative function.
6-2 Withdraw from the participation in the Escambia County Civil Service System.
Ellen Lawrence, Escambia NEA, discouraged acceptance prior to an employee vote, indicating a possible filing of an unfair labor charge. Dr. Jenkins moved to reject but motion died for lack of a second. Mrs. Gilley moved to accept which was seconded by Dr. Mason. Discussion indicated that there was no desire on the part of the Board to create panic among the employees but that the issue should be studied, keeping in mind the suggestions made by Ms. Lawrence. Dr. DeWitt offered a friendly amendment, that the Board is conceptually agreeing to accept the recommendation to begin the process of studying the issue of withdrawing from Civil Service. Mrs. Gilley accepted the friendly amendment which was seconded by Dr. Jenkins and approved unanimously. Recommendation 6-2 was accepted as amended to read, "The Board is conceptually agreeing to accept the recommendation to begin the process of studying the issue of withdrawing from the participation in the Escambia County Civil Service System."
6-3 Create one manager of Pre-employment Services and three administrative clerk positions.
Motion to accept, contingent upon implementation of Recommendation 6.2, made by Mrs. Gilley, seconded by Dr. Mason, was approved unanimously
6-4 Eliminate the Department of Employee Services, reclassify the position of Director of Employee Services to Chief Negotiator, and assign the position to the Director of Risk Management.
Motion to accept, made by Dr. Mason, was seconded by Mrs. Gilley for discussion. After discussion Dr. Mason withdrew his motion. Motion to reject, made by Dr. DeWitt, seconded by Mrs. Gilley, was approved unanimously.
6-5 Reassign the Substitute Employee Management System (SEMS) and the operator position from the Employees Services Department to the Personnel Services Department.
Motion to reject, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
6-6 Eliminate plans to transfer the management of the Staff Development Department to the Director of FDLRS.
Motion to reject, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously. It was noted that changes had already occurred but were handled in a different manner.
6-7 Eliminate the teacher on special assignment position assigned to the Staff Development Department.
Motion to reject, made by Dr. Jenkins, seconded by Dr. DeWitt, was approved unanimously.
6-8 Assign the Coordinator of Affirmative Action to the Assistant Superintendent for Human Resource Services with responsibility for hearing Level II grievances.
Motion to accept, made by Dr. Mason, was seconded by Mrs. Gilley for discussion. Dr. Douglas Garber, Director of Employee Services, explained that contracts with the various unions called for three levels of grievance process and that the Coordinator of Affirmative Action is already responsible for one level and can not hear Level II grievances. Dr. Mason withdrew his motion. Motion to reject, made by Mrs. Gilley, seconded by Dr. DeWitt, was approved unanimously.
6-9 Develop a comprehensive operation manual for the Human Resource Services Division.
Motion to accept, made by Dr. Mason, was seconded by Dr. Jenkins. Dr. DeWitt offered a friendly amendment to include that the Superintendent be encouraged to develop a manual and that it should be technology based. Dr. Mason and Dr. Jenkins accepted the amendment and the motion was approved unanimously. Recommendation 6-9 was accepted as amended to read, "Encourage the Superintendent to develop a comprehensive operation manual for the Human Resource Service Division, which should be technology based."
6-10 Develop a system for communication division or department changes that can effect employee work assignment or status.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. Mason, seconded by Mrs. Gilley, was approved unanimously.
6-11 Provide cross training to support personnel in essential Human Resource Division functions.
Motion to accept, made by Mrs. Gilley, was seconded by Dr. Mason. Mr. May stated that this was an administrative function. Mrs. Gilley amended her motion to include the words "Recommend that the Superintendent" Motion was approved unanimously. Recommendation 6-11 was accepted as amended to read, "Recommend the Superintendent provide cross training to support personnel in essential Human Resource Division functions."
6-12 Develop and implement a plan to automate Human Resource Services Divisions forms.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. Jenkins, seconded by Dr. Mason, was approved unanimously.
6-13 Develop an automated data-driven position control system.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. Jenkins, seconded by Dr. DeWitt, was approved unanimously.
6-14 Develop and implement an automated system for providing principals an accurate accounting of the use of substitute teacher days allocated for releasing teachers for staff development.
Mr. Husbands indicated this may have bargaining implications. Motion to accept, deleting the words "Develop and implement" and adding the words "Encourage training in the use of", made by Mrs. Gilley, seconded by Dr. Jenkins, was approved unanimously. Recommendation 6-14 was accepted as amended to read "Encourage training in the use of an automated system for providing principals an accurate accounting of the use of substitute days allocated for releasing teachers for staff development."
6-15 Develop and implement an automated system that will permit risk management personnel access to 13-week wage status data needed for Workers' Compensation claims calculations and other data needed to increase department efficiency.
Motion to accept, deleting the words "Develop and implement" and adding the words "Encourage training in", made by Dr. DeWitt, seconded by Dr. Mason, was approved unanimously. Recommendation 6-15 was accepted as amended to read "Encourage training in an automated system that will permit risk management personnel access to 13-week wage status data needed for Workers' Compensation claims calculations and other data needed to increase department efficiency."
6-16 Develop and implement an automated system that permits risk management personnel access to needed personnel records while maintaining necessary confidentiality.
Motion to reject, made by Mrs. Gilley, seconded by Dr. Jenkins was approved unanimously.
6-17 Revise the Educational Support Personnel staffing formulas.
Motion to refer to committee, made by Dr. Mason, seconded by Dr. DeWitt, was approved unanimously.
6-18 Develop a comprehensive employee handbook.
Motion to accept was made by Mrs. Gilley. Dr. DeWitt offered a second with a friendly amendment to add "technology based" which was accepted by Mrs. Gilley. Motion was approved unanimously. Recommendation 6-18 was accepted as amended to read "Develop a comprehensive employee handbook which should be technology based."
6-19 Update all job descriptions to include specific provisions identifying essential functions required for successful performance of assigned duties and responsibilities and establish procedures for updating job descriptions every two years.
Motion to accept, adding the words "Encourage Superintendent to", made by Mrs. Gilley, seconded by Dr. Jenkins, was approved unanimously. Recommendation 6-19 was accepted as amended to read "Encourage Superintendent to update all job descriptions to include specific provisions identifying essential functions required for successful performance of assigned duties and responsibilities for updating job functions every two years."
6-20 Review and revise the classification of all administrative and professional positions.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Mrs. Gilley, was approved unanimously.
6-21 Update all personnel policies with attention to removing administrative procedures and bringing all provisions in compliance with law and SBER.
Motion to accept was made by Mrs. Gilley. Dr. Mason asked for friendly amendment to refer to committee. Motion to refer to committee, made by Dr. Mason, seconded by Mrs. Gilley, was approved unanimously. Mr. Husbands stated that this item had bargaining implications.
6-22 Amend Board policy and administrative procedures to permit administrative approval of short-term leaves-of-absence, including jury and witness duty, subpoenas, personal leave of six days or less, illness without pay, and other such leave for employees.
Motion to accept, made by Dr. Mason, seconded by Dr. Jenkins, was approved unanimously.
6-23 Place all job descriptions, policies, employment procedures, and the four union contracts on-line to make them accessible to all employees.
Motion to accept, made by Dr. DeWitt, was seconded by Mrs. Gilley. After discussion Dr. DeWitt amended his motion, deleting the word "Place" and adding the words "In addition to hard copy, encourage placing." Dr. Mason seconded the amended motion which was approved unanimously. Recommendation 6-23 was accepted as amended to read, "In addition to hard copy, encourage placing all job descriptions, policies, employment procedures, and the four union contracts on-line to make them accessible to all employees."
6-24 Incorporate into each job description form the statement: "I have read the job description(s) for the position(s) to which I am applying and certify that I posses the listed essential functions and skills required to carry out the assigned duties and responsibilities should I be employed to the position(s)."
Motion to accept, made by Mrs. Gilley, was seconded by Dr. Mason. Mr. Husbands stated this was a bargaining issue. Mrs. George expressed some concern with the recommendation. Mrs. Gilley withdrew her motion. Motion to reject, made by Dr. Jenkins, seconded by Dr. DeWitt, was approved 4 to 1, with Dr. Mason voting No."
6-25 Consolidate job application review and processing into one department.
Motion to accept, adding the word "Encourage", made by Dr. Mason, seconded by Dr. DeWitt, was approved unanimously. Recommendation 6-25 was accepted as amended to read, "Encourage consolidation of job application review and processing into one department."
6-26 Provide teacher recruitment personnel authority to make commitments for employment to minority candidates and those teachers qualified in areas of critical shortage.
Mr. Husbands and Ms. Costello felt this was a bargaining issue, but was not a bad idea. Motion to accept, made by Dr. Jenkins, seconded by Mrs. Gilley, was approved 4 to 1, with Dr. Mason voting "No."
6-27 Develop a comprehensive incentives program focused on attracting existing, promising non-instructional personnel into the teaching profession.
Ms. Lawrence stated that this was a bargaining issue and suggested that the word "non-instructional" be changed to "educational support." Motion to refer to committee and to change the word "non-instructional" to "educational support" made by Dr. DeWitt, seconded by Dr. Jenkins, was approved 4 to 1, with Dr. Mason voting "No." Dr. Mason felt this was a pre-mature activity. Recommendation 6-27 was approved to refer to committee, as amended to read, "Develop a comprehensive incentives program focused on attracting existing, promising educational support personnel into the teaching profession."
6-28 Create a payroll deduction provision for new employees to reimburse the district for pre-employment fingerprinting, TB testing, and other employment expenses.
Motion to accept, made by Mrs. Gilley, was seconded by Mrs. Stidham. After discussion Mrs. Stidham offered a friendly amendment to refer to committee, which was accepted by Mrs. Gilley. Motion to refer to committee failed 2 to 3, with Dr. Mason, Dr. Jenkins and Dr. DeWitt voting "No." Dr. Jenkins then moved to reject, which was seconded by Dr. DeWitt, and approved 3 to 2 with Mrs. Stidham and Mrs. Gilley voting "No."
6-29 Develop a comprehensive, coordinated employee orientation program for both new employees and those transferred to district-level employment.
Motion to accept, adding the words "Encourage Superintendent to", made by Dr. DeWitt, seconded by Dr. Mason, was approved unanimously. Recommendation 6-29 was accepted as amended to read, "Encourage Superintendent to develop a comprehensive, coordinated employee orientation program for both new employees and those transferred to district-level employment."
6-30 Conduct a study of the Substitute Employment Management System to determine the feasibility of expanding the operation to include custodial, food service, and transportation substitutes.
Motion to refer to committee, made by Dr. Mason, seconded by Mrs. Gilley, was approved unanimously.
6-31 Revise the administrative performance appraisal system and develop a compensation/recognition system related to performance.
Motion to accept, as recommendation had been implemented prior to study, made by Mrs. Gilley, seconded by Dr. Jenkins, was approved unanimously.
6-32 Approve the proposed revised teacher assessment program to ensure compliance with the requirements of Florida statutes.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. Jenkins, seconded by Dr. DeWitt, was approved unanimously.
6-33 Design a system to ensure that staff development plans include as a priority training that is based on systematically identified needs and include such areas as school improvement initiatives, technology, statutory requirements, and other priorities identified through comprehensive planning.
Motion to accept, as recommendation had been implemented prior to study, made by Mrs Gilley, seconded by Dr. Jenkins, was approved unanimously.
6-34 Develop and deliver training to all applicable employees on the effective and efficient use of new technology as it is installed with a priority on the use of e-mail, data transmission applications, and other routine tasks.
Motion to accept, adding the words "Encourage Superintendent to", made by Dr. DeWitt, seconded by Dr. Mason, was approved unanimously. Recommendation 6-34 was accepted as amended to read, "Encourage Superintendent to develop and deliver training to all applicable employees on the effective and efficient use of new technology as it is installed with a priority on the use of e-mail, data transmission application, and other routine tasks."
6-35 Request from the Florida Department of Education a GAP analysis of the HRMD Plan to identify amendments needed to ensure full compliance with the requirements of the Florida Council on Educational Management (FCEM).
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
6-36 Reorganize procedures for validating Master In-Service Points (MIP) for teacher re-certification.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Mrs. Gilley, was approved unanimously.
6-37 Use the Florida Department of Education Staff Database Job Codes as a basis for evaluating position titles.
Mr. Husbands felt this was a bargaining issue. Motion to reject, made by Dr. Mason, seconded by Dr. Jenkins, was approved unanimously.
6-38 Conduct a complete review of the administrative and professional compensation plans and adopt a schedule for implementing the revised plan.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Mrs. Gilley, was approved unanimously.
6-39 Revise the criteria for placement of administrative and professional personnel on the revised compensation schedules.
Motion to accept, as recommendation had ben implemented prior to study, made by Mrs. Gilley, seconded by Dr. Mason, was approved unanimously.
Dr. DeWitt moved to recess meeting until 8:00 a.m., September 2, 1999. Dr. Jenkins seconded the motion which was approved unanimously.
Meeting recessed at 4:30 p.m.
Special Meeting of the School Board of Escambia County, Florida, reconvened in the Board Room at the Administrative Building at 8:15 a.m., September 2, 1999, with the following present:
Chairman: Dr. Hal Mason Vice Chairman: Mrs. Cary Stidham
Members: Dr. Elmer Jenkins
Dr. John DeWitt
Mrs. Janice Gilley
School Board Attorney: Mrs. Maureen George
Superintendent of Schools: Mr. Jim May
ESCAMBIA COUNTY SCHOOL DISTRICT MANAGEMENT/ORGANIZATIONAL
STUDY - CONTINUED
Recommendations from Chapter 7.0 - Delivery of Curriculum and Instructional Services
7-1 Restructure the Division of Curriculum and Instruction to consolidate educational programs and services. Reassign the Transportation, Inventory and Warehouse functions to report to the proposed Assistant Superintendent for Operations position (see Chapter 4), and the Technological System and Management Information to report directly to the Deputy Superintendent (see Chapter 4).
Motion to accept, made by Mrs. Gilley was seconded by Mrs. Stidham. Mr. May stated for the record that there was a difference between personnel and positions. Dr. DeWitt stated he could support reassignment of Transportation but felt Technology should remain under Curriculum and Instruction. Original motion and second were withdrawn. Motion to accept recommendation pertaining to the reassignment of "Transportation", made by Mrs. Gilley, seconded by Mrs. Stidham, was approved unanimously. Motion to refer to committee, portion of recommendation pertaining to Technology, made by Dr. DeWitt, seconded by Mrs. Stidham, was approved unanimously. Recommendation 7-1 was divided, accepting, part one, "Restructure the Division of Curriculum and Instruction to consolidate educational programs and services. Reassign the Transportation, Inventory and Warehouse functions to report to the proposed Assistant Superintendent for Operations position (see Chapter 4)", and referring to committee, part two, "Technological System and Management Information to report directly to the Deputy Superintendent (see Chapter 4)." It was also felt that the Citizens Advisory Committee for Technology should review the later portion of the recommendation. (See Recommendation 7-30, which was attached to this Recommendation)
7-2 Establish written departmental goals, objectives, timelines for achieving the goals and objectives, and strategies necessary to implement the goals and objectives for the Departments of Elementary and Secondary Education.
Motion to accept, as recommendation had been implemented prior to study, made by Mrs. Gilley, seconded by Dr. DeWitt, was approved unanimously.
7-3 Eliminate three secretarial positions in the Departments of Elementary and Secondary Education.
Motion to refer to committee, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved 4 to 1, with Mrs. Gilley voting "No." Mr. Husbands felt this was a bargaining issue.
7-4 Eliminate the Environmental Educational Specialist and hire one additional Reading Specialist.
Motion to reject, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously. Mr. Husbands felt this was a bargaining issue.
7-5 Strengthen the curriculum specialists' reporting structure by ensuring that the Directors of Elementary and Secondary Education work collaboratively and clearly communicate to the specialists that the director assigned should be the primary contact for reporting purposes.
Motion to reject, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved 3 to 2, with Dr. Mason and Mrs. Gilley voting "No." Mrs. George felt this was the Superintendent's responsibility. Dr. Mason did not concur with that opinion but would defer to Mrs. George.
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7-6 Strengthen staff development opportunities, especially to meet the needs of teachers in the low performing schools.
Motion to accept, as recommendation had been implemented prior to study, made by Mrs. Gilley, seconded by Mrs. Stidham, was approved unanimously.
7-7 Augment the collaboration and use of existing resources provided by local universities, the state-funded Area Centers for Educational Enhancement (ACEE), and the state-funded Office of School Improvement (OSI) in an effort to receive available training, research, and curriculum and instructional services at no )or reduced cost) cost to the district.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
7-8 Assign the Director of School Improvement from the Division of Curriculum and Instruction to attend all Community Curriculum and Instruction Task Force meetings and provide updated school improvement information and data to the committee to increase the efficiency and effectiveness of the Task Force.
Motion to accept, adding the words, "Encourage Superintendent to", was made by Dr. DeWitt and seconded by Dr. Jenkins for discussion. Motion to accept was approved 4 to 1, with Dr. Jenkins voting "No." Dr. Jenkins felt the recommendation was tainted. Recommendation 7-8 was accepted as amended to read, "Encourage Superintendent to assign the Director of School Improvement from the Division of Curriculum and Instruction to attend all Community Curriculum and Instruction Task Force meetings and provide updated school improvement information and data to the committee to increase the efficiency and effectiveness of the Task Force."
7-9 Utilize the complimentary state resources of the Area Centers for Educational Enhancement (ACEE) and the Office of School Improvement (OSI) to conduct informational seminars for the Curriculum and Instructional Task Force.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Mrs. Gilley, was approved unanimously.
7-10 Create uniformity among transition teams by conducting feeder school meetings, establishing uniform reporting processes, and sharing data analysis and best practices.
Motion to accept, adding the words, "Encourage Superintendent to", made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously. It was stated that this is already being done. Recommendation 7-10 was accepted as amended to read, "Encourage Superintendent to create uniformity among transition teams by conducting feeder school meetings, establishing uniform reporting processes, and sharing data analysis and best practices."
7-11 Update the Applied Technology Curriculum Guides and ensure the curriculum is in alignment with the Sunshine State Standards and local benchmarks.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
7-12 Conduct periodic evaluations of the district's Applied Technology and Adult and Community Education Programs.
Motion to reject, as recommendation has already been implemented, was made by Dr. DeWitt and seconded by Dr. Jenkins. Mr. Tommy Taylor, Director of applied Technology and Adult Education stated that we are in the process of doing but have not completed. Original motion and second were withdrawn. Motion to accept, adding the words, "Continue to", made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously. Recommendation 7-12 was accepted as amended to read, "Continue to conduct periodic evaluations of the district's Applied Technology and Adult and Community Education Programs."
7-13 Combine the Adult and Community School Programs at Washington and Woodham High Schools, house the combined program at Washington High School, and eliminate the position of the Coordinator of Community Schools at Woodham High and one secretarial position.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
7-14 Conduct yearly community school student surveys to use as a basis for making data-driven program modifications.
Motion to accept, adding the words, "Encourage Superintendent to", was made by Dr. DeWitt and seconded by Dr. Jenkins. Mrs. George felt this was a policy matter. Motion to accept with word change failed 3 to 2, with Dr. Mason, Mrs. Stidham and Mrs. Gilley voting "No." Motion to accept as recommended, made by Mrs. Stidham, seconded by Mrs. Gilley, was approved 3 to 2, with Dr. Jenkins and Dr. DeWitt voting "No."
7-15 Combine all three Redirections Programs into one program to be housed at the vacated N.B. Cook Elementary School.
Motion to refer to committee was made by Dr. DeWitt and seconded by Mrs. Stidham. Mr. May felt this was an administrative function. Motion and second were withdrawn. Motion to change wording of recommendation and to accept, "Combine all three Redirections Programs into one program.", and to refer to committee, "Location of programs.", was made by Dr. DeWitt, seconded by Mrs. Gilley and approved unanimously. Recommendation 7-15 was accepted as divided to read, (part one), "Combine all three Redirections Programs into one program." and to refer to committee, (part two), "Location of Programs."
7-16 Eliminate the three teachers-in-charge positions, eliminate one clerk position, and hire one principal for the newly combined Redirections Program.
Motion to accept, made by Dr. DeWitt, seconded by Mrs. Gilley, was approved unanimously.
7-17 Reinstate the monthly Title I contact meetings for the purpose of enhancing networking among the Title I schools.
Motion to accept, adding the words, "Recommend Superintendent consider", made by Dr. Jenkins, seconded by Mrs. Stidham, was approved unanimously. Recommendation 7-17 was accepted as amended to read, "Recommend Superintendent consider reinstating the monthly Title I contact meetings for the purpose of enhancing networking among the Title I schools."
7-18 Improve management decisions when opportunities for receiving additional funding is made available to the district.
Motion to reject, made by Mrs. Gilley, seconded by Mrs. Stidham, was approved 4 to 1, with Dr. Mason voting "No."
7-19 Conduct a study of the year-round extended year program on student achievement, attendance, promotion rates, extent of increase skills taught, and other identified factors.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously. There was discussion as to where we are with regards to the study. It had been referred to the Citizens Advisory Committee for Curriculum, however Dr. Jenkins, Chairman of that committee, stated that the committee had agreed to send it to the Curriculum Department. Mr. Gene Pettis, Assistant Superintendent for Curriculum and Instruction, indicated that his staff had not been made aware of that decision and asked for direction from the Board.
7-20 Downgrade the Director of Grants Management to Coordinator of Grants Management and transfer the function to the Title I Department (see the proposed organizational structure in Section 7.1 which renames the Department to the Federal Programs and Grants Management Department).
Motion to reject, made by Mrs. Gilley, seconded by Dr. Jenkins, was approved unanimously.
7-21 Conduct a feasibility study of acquiring identified grant support services from area educational consortiums, the university, and other organizations.
Motion to accept, deleting the words, "Conduct a feasibility study of acquiring identified" and adding the words, "We are already identifying", made by Mrs. Gilley, seconded by Mrs. Stidham,
was approved unanimously. Recommendation 7-21 was accepted as amended to read, "We are already identifying grant support services from area educational consortiums, the university, and other organizations."
7-22 Fill the currently vacant Specialist I Program Evaluation and administrative secretary positions, and transfer both positions to the proposed Planning and Evaluation Department under the Deputy Superintendent.
Motion to reject, made by Dr. DeWitt, seconded by Dr Jenkins, failed 3 to 2, with Dr. Mason, Mrs. Stidham, and Mrs. Gilley voting "No." Mr. Pettis stated that the vacancy had been filled. Mrs. Gilley moved to reconsider, which was seconded by Mrs. Stidham and approved unanimously. Motion to reject, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
7-23 Strengthen evaluation support to schools by providing a comprehensive list of all services provided by the proposed Planning and Evaluation Department to include more emphasis on assisting schools with analyzing test results.
Motion to accept, deleting the word "Strengthen" and adding the words "Continue to support",
made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously. Recommendation 7-23 was accepted as amended to read, "Continue to support evaluation support to schools by providing a comprehensive list of all services provided by the proposed Planning and Evaluation Department to include more emphasis on assisting schools with analyzing test results."
7-24 Take immediate steps to prepare and implement a districtwide intervention plan for the nine "F" rated schools.
Motion to accept, as recommendation had been implemented prior to study, made by Mrs. Stidham, seconded by Mrs. Gilley, was approved unanimously.
7-25 Develop a comprehensive student support services plan (with an accompanying handbook) to include goals, strategies, timelines and persons responsible for accountability.
Motion to accept was made by Mrs. Gilley and seconded by Dr. Mason. Dr. DeWitt offered a friendly amendment to add the words "technology based", which was accepted by maker of original motion. Amended motion was approved unanimously. Recommendation 7-25 was accepted as amended to read, "Develop a comprehensive student support services plan (with an accompanying handbook) to include goals, strategies, timelines and persons responsible for accountability, and that it be technology based."
7-26 Transfer the oversight of the Visiting Teachers/Social Workers from the Deputy Superintendent's supervision to the proposed Department of Services and Student Records Management (see Exhibit 7-3) to report to the proposed Director of Student Services and Student Records Management.
Motion to refer to committee, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
7-27 Establish clear lines of responsibilities with regard to Section 504 responsibilities and provide the necessary staff training.
Motion to accept, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
7-28 Conduct a needs assessment and an evaluation of the current psychological services provided to students and use this evaluation as a basis for hiring additional psychologists, if necessary.
Motion to refer to committee, made by Mrs. Stidham, seconded by Dr. DeWitt, was approved unanimously.
7-29 Eliminate the Director of Special Projects and Student Transfers and assign the oversight of Special Projects to the Assistant Superintendent of Curriculum and Instruction and the responsibilities of student transfers (and the support staff) to the proposed Director of Student Services and Student Records Management.
Dr. Jenkins made a motion to reject which died for lack of a second. Motion to refer to committee, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved 4 to 1, with Dr. Mason voting "No.'
7-30 Move Technology Systems and Management Information from its current location into a new department under the Deputy Superintendent.
Motion to refer to committee and attach to second part of Recommendation 7-1, made by Dr. DeWitt, seconded by Mrs. Stidham, was approved unanimously.
7-31 Develop a Comprehensive Administrative Technology Plan.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
7-32 Conduct a comprehensive review of administrative technology in the Escambia County School District.
Motion to refer to committee, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
7-33 Eliminate the position of Administrator on Special Assignment in the Department of Instructional Technology.
Dr. Mason turned the gavel over to Mrs. Stidham. Motion to accept, made by Dr. Mason, seconded by Mrs. Stidham, was approved 4 to 1, with Dr. Jenkins voting "No." Mrs. Stidham returned the gavel to Dr. Mason.
7-34 Reassign the video specialist to report to the Coordinator of Media Services.
Motion to reject, made by Mrs. Stidham, seconded by Dr. Jenkins, was approved unanimously.
7-35 Revise the district's instructional technology plan to include more of an emphasis on student assessment and evaluation, and create a structured method of gauging and reporting performance related to implementing the individual tasks or processes associated with each technology plan.
Motion to accept, deleting the word "Revise"and adding the words "Continue", made by Dr. DeWitt, seconded by Mrs. Stidham, was approved unanimously. Recommendation 7-35 was accepted as amended to read, "Continue the district's instructional technology plan to include more of an emphasis on student assessment and evaluation, and create a structured method of gauging and reporting performance related to implementing the individual tasks or processes associated with each technology plan."
7-36 Appoint a minimum of three teachers to the Technology Advisory Committee and establish a process to involve end-users in the decision-making process for making future hardware, software and/or other technology related purchases.
Motion to reject, as there was an error in the recommendation, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
7-37 Eliminate the Print Shop located at the Hall Center and outsource printing jobs that can be economically provided by internal xerographic centers.
Motion to refer to committee, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
Recommendations from Chapter 8.0 - Finance and Business Operations
8-1 Restructure the Finance and Business Affairs Department and reorganize accounting and finance responsibilities.
Motion to refer to committee, made by Mrs. Stidham, seconded by Mrs. Gilley, was approved unanimously. Ms. Lawrence felt this had a bargaining impact.
8-2 Move all budget responsibilities to the Budget Department.
Motion to refer to committee, made by Dr. DeWitt, seconded by Mrs. Stidham, was approved unanimously.
8-3 Revise the format of the official budget document and financial reports submitted to the Board to include more relevant information for its readers and users.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Mrs. Gilley, was approved unanimously.
8-4 Submit the annual budget document to the GFOA and the ASBO for professional certification.
Motion to accept, made by Mrs. Stidham, seconded by Mrs. Gilley, was approved unanimously.
8-5 Improve control over the administration of grant funding.
Motion to accept, adding the words "Encourage Superintendent to", made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously. Recommendation 8-5 was accepted as amended to read, "Encourage Superintendent to improve control over the administration of grant funding."
8-6 Move responsibility for the set up and maintenance of vendor files to the Purchasing Department
Motion to accept, made by Mrs. Gilley, seconded by Mrs. Stidham, was approved unanimously.
8-7 Implement a mandatory direct deposit program.
Motion to reject, made by Dr. DeWitt, seconded by Dr. Jenkins, failed 3 to 2, with Dr. Mason, Mrs. Stidham, and Mrs. Gilley voting "No." Mr. Husbands felt this was a bargaining issue. Motion to refer to committee, adding the words, "and review legal ramifications", made by Mrs. Stidham, seconded by Mrs. Gilley, was approved 3 to 2, with Dr. Jenkins and Dr. DeWitt voting "No." Recommendation 8-7 was referred to committee as amended to read, "Implement a mandatory direct deposit program and review legal ramifications."
8-8 Revise the cellular telephone policy to require employees to pay the bill and request reimbursement for official business use of the telephone.
Motion to reject, made by Dr. Jenkins, seconded by Dr. DeWitt, failed 3 to 2, with Dr. Mason, Mrs. Stidham, and Mrs. Gilley voting "No." Mr. Husbands felt this was a bargaining issue and Mr. May felt it was an administrative issue. Motion to accept, adding the words, "Encourage Superintendent to"and deleting all the words after "policy", made by Mrs. Gilley, seconded by Mrs. Stidham, was approved 3 to 2, with Dr. Jenkins and Dr. DeWitt voting "No." Recommendation 8-8 was accepted as amended to read, "Encourage Superintendent to revise the cellular telephone policy."
The Board recessed at 10:15 a.m. and reconvened at 10:25 a.m..
8-9 Deposit all significant fund balances in interest bearing accounts or sweep excess funds into overnight investments.
Motion to accept, as recommendation had been implemented prior to study, made by Dr. DeWitt, seconded by Dr. Jenkins, was approved unanimously.
8-10 Invest idle funds in investment instruments other than the SBA.
Motion to accept, made by Dr. DeWitt, seconded by Mrs. Stidham, was approved unanimously.
8-11 Pool all idle internal funds and invest in the SBA investment pool.
Motion to reject, made by Dr. DeWitt, seconded by Mrs. Gilley was, approved unanimously.
8-12 Develop and implement procedures to identify property upon receipt in the district rather than upon payment.
Motion to accept, deleting the words "Develop and implement" and adding the words "Maintain current", made by Mrs. Gilley, seconded by Dr. DeWitt, was approved unanimously. Recommendation 8-12 was accepted as amended to read, "Maintain current procedures to identify property upon receipt in the district rather than upon payment."
8-13 Implement new procedures requiring all fixed asset custodians to tag newly acquired assets and conduct annual fixed asset inventory counts.
Motion to reject, made by Mrs. Gilley, seconded by Mrs. Stidham, was approved unanimously.
8-14 Eliminate one Property Control Clerk position.
Motion to reject, made by Mrs. Gilley, seconded by Mrs. Stidham, was approved unanimously.
8-15 Update the district's fixed property accounting manual.
Motion to accept, made by Mrs. Stidham, seconded by Dr. Jenkins, was approved unanimously.
8-16 Encourage more widespread use of procurement cards.
Motion to accept, made by Mrs. Gilley, seconded by Dr. DeWitt, was approved unanimously.
8-17 Reduce inventory levels maintained in the central warehouse and implement a "just-in-time" delivery system for standard supplies.
Motion to reject, made by Mrs. Gilley, seconded by Mrs. Stidham, was approved unanimously.
8-18 Conduct a districtwide cost study of copier machines and expenses in order to provide equitable copier services throughout the district and to reduce copier expenses.
Motion to refer to committee, made by Mrs. Stidham, seconds. Gilley, seconded by Mrs. Stidham, was approved unanimously.
12-7 Conduct an annual customer survey on security issues as part of the district security assessment program.