ESCAMBIA COUNTY, FLORIDA
The School Board of Escambia County, Florida convened in Public Forum at 6:00 p.m. in Room 160, Hall Center, 30 East Texar Drive, Pensacola, Florida, with the following present:
Chairman: Mrs. Cary Stidham Vice Chairman: Dr. John DeWitt
Members: Dr. Elmer Jenkins
Dr. Hal Mason
Mrs. Vanette Webb
School Board Attorney: Mr. Francisco Negron
Superintendent of Schools: Mr. Jim May
The Board recognized the following speakers:
Chairman Stidham indicated that no other persons wished to address the Board during Public Forum.
IV. ITEMS FROM THE SUPERINTENDENT
- Highest Student Achievement - Report on FACT Test Scores (Item moved forward)
The presentation outlined the gains made by students taking the FCAT and also highlighted the District's Points of Pride. (A copy of this presentation is filed in Supplementary Minute Book, Exhibit A.)
Chairman Stidham called the Regular Meeting to order at 6:30 p.m. Mrs. Peggy Pilcher, Coordinator of Volunteers/Business Partnership Program, gave the invocation and Dr. Clarence Ladner, Associate Superintendent, led the Pledge of Allegiance.
Superintendent May reported the additions and deletions to the agenda since the Board Workshop which are as follows:
VI. ITEMS FROM THE ATTORNEY
ADD: 3. Renewal of contract with Attorney Donald H. Partington
See: AMENDED BACKUP
-1 employee - Custodial Worker I at Redirections, dismissed in bad standing effective July 18, 2000, for violation of Drug-Free Workplace Policy
SEE: ADDITIONAL BACKUP
XI. PURCHASING
39. Annual Purchasing Agreement for Anti-Freeze and Motor Oil, Bid #00 57 03.
SEE: AMENDED BACKUP
Dr. Mason asked Superintendent May if there was more than just amended backup to the Purchasing item or specifically was there a bid protest. Superintendent May confirmed with Mr. Barry Boyer, Director of Purchasing, that there was a bid protest.
RESOLUTIONS/PRESENTATIONS/RECOGNITIONS
A. SCHOOL BOARD
- Monthly Report - MGT Implementation Committee
Dr. Douglas Garber, Director of Employee Services, reported that the next MGT meeting will be held on July 24, 2000, at 3:30 p.m. He reported that the Committee will be completing their recommendations next Monday and will be working on the Annual Report to be presented to the Board either in August or September.
- Informational Report from Citizens' Advisory Committee (CAC) for Finance
Mr. R. N. Dunagan, reported that this Committee met on July 13, 2000. He stated that Mrs. Barbara Linker gave a power point presentation on the School District budget which was very informative. He indicated that because of time constraints Mrs. Linker was not able to finish and was asked back to the next meeting. He reported that suggestions were made by committee members for ways to increase funds to the School District and included seeking additional grants, discussing ways to increase purchasing power and looking into the District's energy management plan.
- Informational Report from Citizens' Advisory Committee (CAC) for Curriculum
Dr. Elmer Jenkins indicated that each item appearing on the agenda was addressed at their last meeting. He stated the majority of the conversation involved the grants and indicated that many of them are continuing from last year. He stated that the most noticeable item before the committee was the fact that the state will eliminate the exam exemption policy.
- Informational Report from Citizens' Advisory Committee (CAC) for Technology
Dr. John DeWitt reported that the Technology Committee met on July 17, 2000, and reviewed all items related to technology on the agenda. Their advice was to approve all items submitted. He indicated that surge protection was discussed due to the lightning strikes at schools and that the committee is looking into the possibility of making a recommendation to the Board requiring surge protection features when a computer is purchased. Dr. DeWitt stated that time was spent discussing the Technology Grant which totals $600,000. He indicated that Don Manderson is to be commended for the good job done in securing this competitive grant. He reported that the focus of the grant is to bring technology to the homes of inner-city families. Dr. DeWitt stated that the committee fully supports this initiative and unanimously recommends approval of the grant.
- Informational Report from Citizen's Advisory Committee (CAC) for Facilities and Maintenance
Mrs. Cary Stidham reported that this committee met and discussed the agenda items and the consensus was to recommend to the Board approval of all items. She stated that discussion took place regarding the plans for improvement or repairs for facilities within the District. Mrs. Stidham indicated that the committee will study all of the facilities requests received from the principals. Dr. Mason asked if there was a proposal by the Facilities Committee to insert projects that were not on the half cent sales tax ballot. Mrs. Stidham indicated that this topic was discussed only because some facilities projects earmarked for the sales tax money had already been completed without the use of the sales tax money. Dr. Mason suggested that a legal opinion be obtained regarding the use of the sales tax money for projects other than those stated on the ballot. Dr. Ladner indicated there were no plans to support other projects until the list of all published projects have been completed.
- Report from Audit Committee
Item was deleted by Mrs. Cary Stidham as no one was present from the committee to give the report.
Dr. Larry Reed, Fine Arts Supervisor, introduced Kate Sackman, her parents, Erick and Julie Sackman, and teacher Vivian Spencer from Washington High School. Superintendent May purchased the artwork for $100 from Ms. Sackman which will be displayed in a conference room located at the McDaniel Building (215 West Garden Street).
- Recognition of Students/State Winners who participated in National History Day (Jacqueline Young)
Dr. Jacqueline Young, Social Studies Supervisor, reported that out of fourteen entries at the Florida History Fair, seven entries made national run-off status. Escambia County had a national first place winner and a Best in State in the senior level and a Best in State in the junior level for Florida. She stated that last year, two students received a first place award with their junior group documentary and this year they received first place with their senior group documentary. Dr. Young introduced those students and teachers who were in attendance at the Board meeting.
- State and National Winners - National Energy Education Development Project Youth Award (Robin Largue)
Ms. Joy McMichael, Science Supervisor, reported that through the efforts of Mrs. Carolyn Wuest, Science teacher at Workman Middle School, and students of various schools, this area was named Region of the Year by the NEED Project. She stated that Bellview Elementary School was named the Florida Primary School of the Year; Bailey Middle School was a State winner at the middle school level and was a finalist for the national award; and Tate High School was the Florida Senior Level High School of the Year and the National Rookie School of the Year.
- PTA Presentation
Ms. Debbie King stated that when school opens in August there will be sixty schools with PTA organizations. The PTA goal for this year is to continue with the emphasis of parent involvement and plans are underway to host a county-wide parent workshop. She reported that on July 20-23, Escambia County is sending twenty-three people to Innisbrook and Tarpon Springs for leadership training. Ms. King invited Board Members to the Principal's Brunch to be held on August 3rd, 8:00 a.m.- 10:00 a.m., at McArthur Elementary School.
- Recognition of Allie Yniestra Student for Design on the Ronald McDonald House T-Shirt
Mr. Steve Marcanio, Principal, Allie Yniestra, explained that students at Allie Yniestra were offered the opportunity to participate in an event involving the Ronald McDonald House, and as a result, one of the students at Allie Yniestra, Dwight Barber, will have his art work displayed on t-shirts and baseball caps promoting the Ronald McDonald House. Ms. Dee Dee Flounlacker, Director of the Ronald McDonald House, explained that Kaps For Kids is a fund-raising event. She reported that all students (481) at Allie Yniestra participated in the coloring contest and that the students' artwork will be displayed at the Ronald McDonald House.
There were no requests to appear.
I. ADOPTION OF AGENDA
Motion by Dr. DeWitt, seconded by Dr. Jenkins, to adopt the agenda as amended was unanimously approved. (Supplementary Minute Book, Exhibit B)
II. APPROVAL OF MINUTES
- 5-15-00 Regular Board Workshop
- 5-16-00 Regular Board Meeting
- 5-17-00 Special Board Meeting
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve the minutes of May 15, May 16 and May 17. Dr. DeWitt stated that the June minutes were received just prior to the July Board meeting. Mrs. Stidham submitted an amendment to the May 16th minutes with the following correction to the fourth page, Item 6) Informational Report from Citizens' Advisory Committee (CAC) for Facilities and Maintenance, second sentence, to read "Discussion was also held in committee that unit pricing was not feasible. However, additive alternates on bidding for new construction could be used instead of deductive alternates." Dr. DeWitt and Dr. Jenkins accepted Mrs. Stidham's friendly amendment. The minutes as amended were unanimously approved.
- 6-02-00 Special Board Meeting
- 6-02-00 Special Board Workshop
- 6-12-00 Regular Board Workshop
- 6-13-00 Regular Board Meeting
- 6-19-00 Special Board Meeting
Motion made by Mrs. Webb, seconded by Dr. Mason, to table Items 4-8 was unanimously approved. Mrs. Webb suggested receiving minutes in draft form to expedite the process.
III. PROPOSED ADDITIONS OR REVISIONS TO SCHOOL DISTRICT RULES
A. Permission to Advertise
- No Items Submitted
B. Permission to Adopt
(Supplementary Minute Book, Exhibit C)
- School Board Rule 6Gx17-7.02 CODE OF STUDENT CONDUCT: ELEMENTARY RIGHTS AND RESPONSIBILITIES HANDBOOK
Motion by Dr. DeWitt, seconded by Dr. Jenkins, to adopt School Board Rule 6Gx17-7.02 CODE OF STUDENT CONDUCT: ELEMENTARY RIGHTS AND RESPONSIBILITIES HANDBOOK was approved after comments by Mrs. Webb regarding her desire to make sure rules, specially head lice rules, are to protect all children and not to punish a few. The motion was unanimously approved.
- School Board Rule 6Gx17-7-02 CODE OF STUDENT CONDUCT: SECONDARY RIGHTS AND RESPONSIBILITIES HANDBOOK
Motion was made by Dr. Jenkins, seconded by Dr. DeWitt, to adopt School Board Rule 6Gx17-7.02 CODE OF STUDENT CONDUCT: SECONDARY RIGHTS AND RESPONSIBILITIES HANDBOOK. Dr. Mason moved to amend the motion to allow secondary school principals to make site-based decisions for one year regarding the dress code because he felt there was a strong variance among the principals. Dr. Jenkins seconded the amendment. Dr. Mason further explained that a principal may have a greater need for a stricter dress code based on that particular community. Dr. DeWitt suggested that some definition or parameter, such as mid-thigh, would be helpful to the principal and/or School Advisory Committee. Mrs. Webb indicated that setting a parameter would be going against the wishes of the principals. She stated that principals have more serious problems to handle than interpreting the dress code. The Board recognized the following speakers:
The amended motion was approved 4-1, with Mrs. Stidham voting NO.
Dr. Mason discussed the Expulsion Policy and stated that he felt there were instances where the punishment did not fit the crime. Dr. Mason moved that the Expulsion Policy be reviewed by a committee, or the Board itself, with input from the administration, with regards to two areas including the severity of the punishment as compared to the offense, and the make-up of the committee making these recommendations. Mrs. Webb seconded Dr. Mason's motion for the purpose of discussion and clarity. Dr. Mason stated that if a student had committed an offense in September and another student had committed the same offense in May it did not seem appropriate that both students should be expelled for the remainder of the present school year when the school year drastically varies for each of these two students given as examples. He suggested that the committee should be representative of the community, as well as, the student's peers. Dr. Jenkins suggested that community members should be representative of the ethnicity of the student. Dr. Jenkins stated that school-based employees should serve on this committee and also suggested that a common sense approach to zero tolerance should be demonstrated. Mrs. Webb suggested an amendment to Dr. Mason's motion to review the Expulsion Policy. Dr. Mason indicated that the minutes should reflect, as a tickler to the Board, that the Board must review annually. Mrs. Webb suggested that this item be placed on the agenda for the Special Board Meeting with Movement For Change. Mrs. Stidham stated that because the special board meeting was requested by Movement for Change that this group set the agenda. Superintendent May informed the Board that approval was being sought for the Student Handbook which does not list the make-up of the committee and further reported that the handbook only states the severity of punishment and kinds of offenses. Dr. DeWitt agreed with Dr. Mason's recommendation but indicated his motion is to approve the handbook but that the Board take Dr. Mason's suggestions and look into the Expulsion Policy. Mrs. Stidham suggested that Dr. Mason withdraw his motion and insert it under Items from the Board due to the fact that his motion will not effect the Rights and Responsibilities Handbook. Dr. Mason agreed and Dr. Jenkins withdrew his second. Motion to approve the Students Rights and Responsibilities Handbook as amended was unanimously approved.
IV. ITEMS FROM THE SUPERINTENDENT
(Supplementary Minute Book, Exhibit D)
- Highest Student Achievement - Report on FACT Test Scores
Superintendent May presented this material earlier in the meeting at the conclusion of the Public Forum.
The following items were moved forward.
XIII. CURRICULUM AND INSTRUCTION
12. Charter Agreement between the School Board of Escambia County, Florida, and Reaching Your Dream, Inc., dba, Ruby J. Gainer School for Reaching Your Dream
13. Start Up Grant for Teaching Your Dream, Inc., dba Ruby J. Gainer School for Teaching Your Dream
On motion by Dr. DeWitt, seconded by Dr. Mason, Items 12 and 13 were unanimously approved. Mr. "Smoke" Gainer thanked the Boardfor their approval and support. (Supplementary Minute Book, Exhibit L)
The meeting returned to the regular agenda.
IV. ITEMS FROM THE SUPERINTENDENT (CONTINUED)
2. Recommendation for administrative appointment of Jan Corbett to serve as Principal at Edgewater Elementary School
Motion by Dr. DeWitt, seconded by Dr. Jenkins, to approve the Superintendent's recommendation was unanimously approved.
3. Recommendation for administrative transfer of Steve Marcanio, Principal at Yniestra Elementary, to Principal at Brown Barge Middle School
Motion by Dr. Jenkins, seconded by Dr. DeWitt, to approve administrative transfer was unanimously approved.
4. Recommendation for administrative appointment of Sonny Parazine to serve as Assistant Principal at Longleaf Elementary School
Motion by Dr. DeWitt, seconded by Dr. Mason, to approve administrative appointment was approved unanimously approved.
5. Recommendation for administrative appointment of Charlene Taite to serve as Assistant Principal at Oakcrest Elementary School
Motion by Dr. Jenkins, seconded by Dr. DeWitt, to approve administrative appointment was unanimously approved.
6. Recommendation for administrative transfer of Dee Wolfe-Sullivan, Principal at Brown Barge Middle School, to Principal at PATS Center
Motion by Dr. Mason, seconded by Dr. DeWitt, to approve administrative transfer was unanimously approved.
7. Recommendation that Employee Number 5501-0581-1 be suspended without pay for five (5) days effective July 19, 2000 for misconduct and neglect of duty as more specifically identified in Notice of Disciplinary Action to the employee.
Motion by Dr. Jenkins, seconded by Dr. DeWitt, to suspend Employee Number 5501-0581-1 without pay for five days was unanimously approved.
8. Recommendation that dismissal in bad standing effective December 1, 1999 for Employee Number 5501-0351-1, Custodial Worker I, at Molino Elementary, be rescinded and replaced with a three-day suspension without pay for inappropriate behavior toward a co-worker.
Motion by Dr. Jenkins, seconded by Dr. DeWitt, to rescind dismissal in bad standing to a three-day suspension for Employee Number 5501-0351-1, was unanimously approved..
9. Permission to disband the Student Transfer Committee and ask School Board to serve in this capacity.
Superintendent May asked that the committee be disbanded. No discussion followed.
10. Approval of Contract for Lobbying Services Escambia County School District - Joy Frank
Motion by Dr. Jenkins, seconded by Dr. DeWitt, to approve contract was unanimously approved.
11. Response to Correspondence, E-Mail, etc.
No discussion occurred on this item.
STUDENT RECOMMENDATIONS
12. That the previous decision of the Board approving the Superintendent's recommendation for the expulsion of student number 00-68-862 from the public schools of Escambia County for the remainder of the 1999-2000 school year and all of the 2000-2001 school year be amended. Because of the student's exemplary effort to remediate the student's conduct and upon various endorsements and recommendations confirming the student's efforts, it is recommended that the original recommendation for the remainder of the 1999-2000 school year and all of the 2000-2001 school year be amended to eliminate expulsion for the 2000-2001 school year and that the student be authorized to return to regular school enrollment.
13. Recommend that, consistent with the decision of the formal hearing officer, student number 00-247-601 be expelled from all public schools of Escambia County for the remainder of the 1999-2000 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular school placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
14. Recommend that, consistent with the decision of the formal hearing officer, student number 00-248-601 be expelled from all public schools of Escambia County for the remainder of the 1999-2000 school year. It is further recommended that the student be given the option to enroll, if qualified and if space is available, in an alternative educational program exclusive of regular placement. Placement to be at the discretion of the Superintendent and to be available as an alternative during the full expulsion time frame.
Motion was made by Dr. Jenkins, seconded by Dr. DeWitt, to approve Items 12, 13 and 14.
The following speaker addressed the Board on Item 14.
Mrs. Ellison Bennett stated that the parent would like to request that the Board remove this expulsion from her daughter's records. After discussion, Mr. Negron suggested the Board grant this mother due process because, as was stated by Mr. Bennett, the mother did not know all of her rights. He further suggested that the Board table this item until the Board had further time to research and hear all facts. Motion by Mrs. Webb, seconded by Dr. Jenkins, to table this item until the next School Board meeting was unanimously approved.
Mrs. Stidham asked for a vote on the original motion to approve Items 12 and 13 which was unanimously approved.
15. Recommendation for administrative appointment of Larry Reid from Dean, Workman Middle School to Assistant Principal, Escambia High.
Motion by Dr. Jenkins, seconded by Dr. DeWitt, to approve the appointment of Larry Reid was unanimously approved.
V. ITEMS FROM THE BOARD
Mrs. Stidham explained that there was a consensus of the Board taken at the Board Workshop regarding this item, therefore no vote was needed. Mrs. Stidham reported that this meeting would take place on Monday, July 24, 2000, at 4:30 p.m. and that Mr. Boyd had been notified.
Mrs. Webb indicated that this was an informational item only and that she would place it back on the agenda next month.
Mrs. Webb stated that since the Board was knowingly out of compliance with the E-mail policy and the FERPA policy, she made a motion for the Board to change its E-Mail policy, FERPA policy and entire records policy. Dr. Mason seconded the motion for discussion. Dr. Mason indicated that he thought some software had been purchased to assist with e-mail. He stated that he would like to see the entire policy revised. Mrs. Webb indicated that she believes there has been an investigation into this matter. Mrs. Stidham asked that Mrs. Webb be more specific. Mrs. Webb stated that she was not prepared to do so, but would be able to respond at the next Special Board meeting. Dr Mason asked Dr. DeWitt to give an update on the ordering of the software. Dr. DeWitt indicated that the Technology Committee and the Board approved the purchase for this year. Dr. DeWitt indicated that he could not support the motion as he does not feel the Board is knowingly out of compliance. Dr. Mason stated that he would also be willing to support a motion in which all records policies were updated. Although he seconded Mrs. Webb's motion for discussion purposes, he too indicated he would not be willing to say that the Board was knowingly out of compliance. Mrs. Webb indicated that she would be willing to amend the motion to read that as an emergency item the Board needed to ensure that it was in compliance with E-Mail policy, as well as, FERPA policy. After further discussion, Mrs. Webb asked the Board to consider her motion to take immediate action to amend current records policy to ensure that we are in compliance with current statute and Federal law.
The motion failed for lack of second.
Mrs. Webb encouraged the Board to read the Duties and Responsibilities of the School Board and the Duties and Responsibilities of the Superintendent.
Motion by Mrs. Webb, seconded by Dr. Mason, to hold a Budget Meeting at the Hall Center that can be largely attended by the public in the evening hours at 5:30 p.m., on Monday, July 24. Dr. Mason indicated that this meeting would need to take place after 5:30 p.m., as there is already a noticed meeting to take place at that time. Mrs. Stidham stated that Mrs. Webb's suggested meeting would follow the 5:30 p.m. meeting. Mrs. Webb agreed. Dr. DeWitt suggested that the Board continue with the advertised schedule, at which time the Board is to approve the advertisement of the budget which will then be published giving the community a chance to review; then continue with the advertised public hearing to be held on Monday, July 31. He stated that the schedule approved months ago is in line with Mrs. Webb's motion. Mrs. Webb stated that because of our current financial situation, she felt that employees and the public would like to have input. Dr. Mason indicated that it was his desire to receive strong input from staff. Therefore, he also, suggested having two meetings to take place on July 24 and July 31. Dr. Mason amended Mrs. Webb's motion to ask the Board to consider two meetings rather than one meeting (July 31). Mrs. Webb accepted Dr. Mason's amended motion. The motion was approved 3-2, with Dr. Jenkins and Dr. DeWitt voting NO.
7. Reduced Services from Florida School Boards Association Regarding Their Vacant Legal Counsel Position - Mrs. Webb (Tabled from 6-19-00 Special Meeting)
Mrs. Webb indicated that Chairman Stidham would be writing a letter asking that the Board's fees to this organization be reduced. Mrs. Stidham indicated that she would write the letter.
8. Modification of Charter for Internal Auditing and Internal Auditor's Contract (Tabled from Prior Board Meetings of May and June, 2000) - Dr. Mason (Supplementary Minute Book, Exhibit E)
Dr. Mason stated that the Audit Committee Chair recently resigned and in his letter of resignation he clarified the function of the Internal Auditor. Dr. Mason moved to change the charter to read under the heading "Appointment or Removal of the Chief Internal Auditing Department Head" the following: "The appointment of the Director of Internal Auditing shall be based on a non-binding recommendation of the Audit Committee subject to confirmation by the school Board. In addition, the Committee shall annually make a non-binding recommendation for the length of contract for the Director of Internal Auditing." Dr. DeWitt seconded the motion. Superintendent May indicated that the original language in the Charter stated that the Internal Auditor shall have the recommendation of the Superintendent. Dr. Jenkins asked if the motion was that the Internal Auditor be evaluated by the School Board and Audit Committee. Dr. Mason and Mrs. Stidham indicated to Dr. Jenkins the original Charter stated that the Internal Auditor be evaluated by the School Board and the Audit Committee. Superintendent May indicated that the original Charter stated that the evaluation of the Internal Auditor would be made with input by the Superintendent, the Audit Committee, and the Board Chair. Superintendent May stated that the position being discussed is that of the Internal Auditor who must work cooperatively with the Superintendent, Assistant Superintendents and the staff. Superintendent May stated that the position of Superintendent should have some input into the evaluation of this employee. Mrs. Stidham asked which sentence in the original charter is being replaced by Dr. Mason's motion. Mrs. West brought to the attention of the Board, that according to the unapproved minutes of last month, the Board modified the performance evaluation component of the Charter to read that all five School Board members would have input rather than just the Chairman of the School Board and that the motion at the June meeting was approved 4-1. Superintendent May indicated that if the Board had received the Charter with the changes (words stricken for deletion, and/or underlined for additions) all Board members would have been more prepared. Dr. DeWitt motioned to table this issue, which was seconded by Dr. Jenkins, to enable all Board Members to have before them an amended Charter to then be better prepared to take action. Dr. DeWitt's motion to table this issue was unanimously approved.
9. Correspondence, E-Mail, etc. - Dr. Mason
There was no discussion under this item.
VI. ITEMS FROM THE ATTORNEY
(Supplementary Minute Book, Exhibit F)
- Renewal of Contract with Baker and Due, P.A.
- Renewal of Contract with Kievit, Kelly & Odom, P.A.
Motion by Dr. Mason to approve Items 1 and 2, seconded by Dr. DeWitt, was unanimously approved.
- Renewal of Contract with Attorney Donald H. Partington
Mr. Negron recommended the approval of Item 3 including the amended language which brought to the attention of the Board that Mr. Partington's client, Mocar Oil, was filing a bid protest against the District. Mr. Negron asked the Board to waive this potential conflict, otherwise Mr. Partington will withdraw representation. Motion by Dr. DeWitt, seconded by Dr. Jenkins, to approve the renewal of the contract of Mr. Partington and waive the conflict as recommended by Mr. Negron received a 3-2 vote with Dr. Mason and Mrs. Webb voting NO.
VII. ITEMS FROM THE STUDENT REPRESENTATIVES
No items were submitted.
CONSENT AGENDA (ITEMS VIII THROUGH XV)
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve the consent agenda.
Dr. DeWitt pulled IX. Human Resources, Item 2. Mrs. Webb asked if there were any pending investigations for any items under Human Resources. Ms. Ella Sims, Assistant Superintendent for Human Resources, reported that she was not aware of any pending investigations. Dr. Mason pulled X. Finance, Item 7. Mrs. Webb pulled X. Finance, Items 2, 6 and 11. Mrs. Webb inquired as to whether the Risk Management checks were included in Item 2. Mrs. Wascom indicated they were. Dr. Mason pulled under XI. Purchasing, Items 8, 12, 18, 27, and 28. Mrs. Webb pulled XI. Purchasing, Items 5, 29, 36, 37, 38. Mrs. Webb indicated that she would like to make a comment on change orders, Items 23-30. Separate votes regarding two students under VIII. Student Transfers were made and the Board moved forward agenda item XIII. Curriculum and Instruction, Items 12 and 13 for a separate vote. The consent agenda, excluding items pulled for a separate vote, was unanimously approved.
VIII. STUDENT TRANSFERS
(Supplementary Minute Book, Exhibit G)
Student Transfers were approved as amended.
The following citizens addressed the Board regarding Student Transfers:
- Ms. Tanya Howard, 8261 Western Way Drive, was seeking a transfer for her son from Wedgewood Middle School to Bellview Middle School. Her reason was that her son was in Special Education and she felt that Bellview Middle School could offer him more reading opportunities. Dr. DeWitt suggested to the parent that her son receive an IEP review. He explained further to the parent that should the IEP review team recommend another middle school, the Board would grant that recommendation. The parent indicated that she would meet with Mrs. Yvonne Gray, Director of Exceptional Student Education, to discuss the IEP.
- Mr. Barry Rogers, 576 Quail Nest Lane, addressed the Board regarding a student transfer for his son. Mr. Rogers provided information from health care professionals who indicated that his son would benefit from a transfer. A motion was made by Dr. DeWitt to approve the transfer of Mr. Roger's son to attend Ferry Pass Middle School. The motion was seconded by Dr. Mason. Dr. DeWitt indicated that it was his desire to respect the advise of the child's parents, teachers and doctors. Dr. Jenkins stated that he wanted to do what is best for the child, however, he did not want to continue to reverse the decision of the Student Transfer Committee. Mrs. Stidham stated that the decision of the Student Transfer Committee might have been different if Ferry Pass Middle School had been suggested as the school of transfer rather than the overcrowded Ransom Middle School. Mr. Ireland Brock, Director of Student Transfers, indicated that the Student Transfer Committee was not provided the letter from the teacher that the Board was provided. He also informed the Board that the process of appeal has not been completed by the parent. The Board approved the transfer with a vote of 4-1, with Dr. Jenkins voting NO.
IX. HUMAN RESOURCE SERVICES
(Supplementary Minute Book, Exhibit H)
Approved:
- Instructional/Professional
- Appointments - To request approval for:
- 5 full-time positions on the professional salary schedule due to resignations
- 28 full-time positions due to resignations and retirements
- Reappointments - To request approval for:
- 337 reappointments for 2000-2001 school year
- 158 recommendations for professional service contracts for 2000- 2001 school year
- 2 recommendations for 4th year annual contract for 2000-2001 school year
Motion by Dr. DeWitt, seconded by Dr. Mason, to reject the recommendation to approve a fourth year contract for a teacher at Tate High School and to approve the recommendation of a fourth year contract for a teacher at Pensacola High School. Dr. Jenkins was concerned and stated that the Board needed to give just or good cause when not approving a personnel recommendation. Superintendent May asked the Board to state good cause. Dr. DeWitt stated that the Board indicated last year at this time with a 5-0 vote their desire not to grant contracts to fourth year teachers. Dr. DeWitt indicated the reason he is rejecting the recommendation is based on the letter provided by the Principal to the Director of Human Resources. He stated the letter indicates that although there has been improvement regarding this teacher, the incidences described in the letter are not appropriate. Mr. Negron indicated that his concern was that the letter was not served to the employee and that instructional personnel should have the opportunity to view negative information before it is placed in his or her file. Mr. Negron felt it inappropriate that this letter was before the Board without input by the party about whom it was written. Mr. Negron advised the Board that if good cause is to be stated, the letter could not play a role. Mrs. Fryman indicated that the employee had not received a copy of the letter. Ms. Sims, Assistant Superintendent of Human Resources, indicated that last year ten to twelve employees were recommended for a fourth year contract. She went on to further state that because of the Board's desire, the recommendation this year only involves two employees. Ms. Sims indicated that the employee understands and agrees as to why the principal did not recommend him for a professional contract. Dr. Mason asked if the principal had provided any progressive discipline as provided for by the contract. Ms. Sims indicated that the principal is working with this employee as provided for in the contract. Ms. Sims stated that the letter from the principal was not a letter of reprimand, but a letter of justification. Mr. Husbands indicated that he has not been contacted by this employee to intervene. Mr. Husbands indicated that once a letter has been written about an employee that employee has a right to see the letter. Dr. Mason indicated that if the employee was not permitted his due process then he would have to withdraw his second to Dr. DeWitt's motion. Mrs. Webb then seconded the motion to enable her to make a comment in which she suggested that during pre-school workshops principals should be made aware of proper procedures regarding letters about employees. Dr. Garber indicated that it is the Superintendent's statutory right to make personnel recommendations. The item that can be submitted during a grievance hearing is the employee's evaluation. Mr. Keith Leonard, Head Football Coach, spoke to this issue and indicated that this employee will improve and that this employee would not come before the Board again. Dr. DeWitt indicated that because the employee may not have seen the letter in question, which may be a violation of the contract, he would withdraw his motion. A new motion by Dr. DeWitt, seconded by Dr. Mason, recommended approval of both employees for a fourth year contract, and was unanimously approved.
- Transfers - To request approval for:
- 59 transfers - due to resignations and retirements
- Out-of-Field - To request approval of 6 Out-of-Field Instructional Personnel
- Resignations/Retirements - To request approval for:
- 44 resignations
- 5 retirements
- Special Requests
- To request approval to grant leave of absence for 14 instructional employees.
- To correct retirement days for Sally Spiwak, Principal, Edgewater Elementary and Randy Watson, teacher, Pensacola High
- To request approval for 11 teachers (leave of absence for 1999-2000) to return to work for 2000-2001 school year.
(4-9) To request approval for selected personnel to work beyond their contracted work year.
B. Educational Support Personnel
- Appointments - To request approval for:
- 21 positions - new employees and promotion of current employees
- Resignations/Retirements - To request approval for:
- 9 Resignations - Child care, moving from the area, personal reasons
- 16 Retirements
- Terminations - To request approval for:
- 1 employee - Custodial Worker II at George Stone, terminate in good standing for failure to report to work and failure to apply for leave of absence.
- Suspensions - To request approval for:
- 1 employee - Custodial Worker I at West Pensacola, suspended without pay for five (5) work days for misconduct and neglect of duty effective July 19, 2000.
- Dismissals - To request approval for:
- 1 employee - Custodial Worker I at Redirections, dismissed in bad standing effective July 18, 2000 for violation of Drug-Free Workplace Policy.
- Leaves of Absence - To request approval for:
- 5 employees - Medical/Maternity Leave of Absence (Without Pay)
- 1 employee - Professional Leave of Absence (Without Pay)
7. Special Requests
- Request that the 12/1/99 dismissal in bad standing for employee
#5501-0351-1, Custodial Worker I at Molino Elementary, be rescinded
and a three (3) day suspension be approved as outlined in the grievance award.
- Request approval for the disciplinary action form for employee #8601-9620-345,
School Bus Operator. The disciplinary action form approved on April 18, 2000, contained erroneous information regarding the past disciplinary record. Corrected approved disciplinary action form will replace the incorrect form in the employee personnel file.
C. Risk Management
1. To approve and sign the leases for 2 trailer residents.
D. Staff Development
- No items submitted
- Employee Services
- No items submitted
- No items submitted
X. FINANCE
(Supplementary Minute Book, Exhibit I)
Approved:
1. Authorization for payrolls and vouchers for the month of August 2000.
2. Check Register for the month of May 2000.
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve the Check Register for the month of May, 2000. Mrs. Webb indicated that she would vote NO due to the confusion and lack of back-up regarding information on legal fees and other expenditures. Motion was approved 4-1, with Mrs. Webb voting NO.
3. Financial Report for the month of May 2000.
4. Summary of Legal Expenses.
5. Statements for Legal Services:
a) Hammons & Whittaker, P. A. $ 1,494.92
b) Hammons & Whittaker, P. A. $ 417.56
c) Hammons & Whittaker, P. A. $ 244.17
d) Hammons & Whittaker, P. A. $ 622.09
e) Hammons & Whittaker, P. A $ 192.09
f) Hammons & Whittaker, P. A $ 108.55
g) Robert N. Heath, P. A. $ 439.25
h) Allbritton and Gant, P. A. $ 750.00
i) Kievit, Kelly & Odom, P.A. $ 37.63
j) Kievit, Kelly & Odom, P.A. $ 993.25
k) Kievit, Kelly & Odom, P.A. $ 996.25
6. Summary of Risk Management Legal Fees
a) Joseph Hammons, P. A. $12,894.39
b) Baker & Duke, P. A. $ 4,327.73
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve legal fees for Mr. Hammons, and Baker and Duke. Mrs. Webb indicated that she had not had an opportunity to review all information and indicated she would reserve her comments for a later time and would be voting NO. The motion was approved 4-1, with Mrs. Webb voting NO.
7. Budget Amendments
a) Resolution 8: General Operating Fund
b) Resolution 9: Other Special Revenue Fund
c) Resolution 10: Capital Projects Fund
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve Budget Amendments, Resolution 8, 9 and 10. Dr. Mason referred to a memo by Mrs. Wascom to Dr. Ladner and asked if the Board previously placed $3 million into Risk Management through a budget transfer and then another $600,000 for pharmacy. Mrs. Wascom indicated that this budget increase does not appear under this Item but is Item 13 on the Finance agenda. Dr. Mason stated that this fund is going from a previous beginning fund balance of $1.8 million to $157,000. Mrs. Wascom stated that she concurs that this is a very low retained earnings for this project. After further discussion, the motion was unanimously approved.
8. Financial Status Report on Projects and Grants
9. Results of Annual Physical Inventory of Warehouse Inventory for 1999-2000 - informational purposes only.
10. Amendment to Education Lottery Revenue Bond Resolution adopted by the
School Board on January 27, 1998 (Classrooms First Program).
11. Resolution No. 2000-02 awarding the sale of the Capital Improvement Note, Series 2000, in the amount of $10,000,000.
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve Resolution No. 2000-02. Mrs. Webb indicated that due to the fact that this Resolution did not have the old and new verbiage (stricken and underlined), and that the time line of receiving information ten days before the meeting was not followed, she would be voting NO. Dr. Mason distributed a bond redemption schedule which was included in the packet that Mrs. Wascom provided which shows a substantial payment due in November, 2004 in the amount of $3,350,000. He asked if this payment was a balloon payment and how the payment was going to be made. Mrs. Wascom indicated that the source of funds to repay this loan was the 2 mil capital outlay tax levy as is explained in the note. She indicated that this loan is a one year loan renewable four times so it has the equivalent of a 5 year note and that this type of loan has been used in the past to fund items such as conversion of the main frame. Mrs. Wascom stated that the interest rate of 5.19% was calculated by the bank and was based on the School District having a tax exempt status and the bank's current income tax schedule. Dr. Mason indicated that his concern was that this rate is based on the bank's current income tax rate and that the District's interest rate could increase. Mrs. Wascom indicated that this is a possibility and stated that a change in the IRS regulations could also cause an increase. She reported that in the past eight to nine years, Section 237.161 loans have not increased. Mrs. Webb stated that some time ago the Board did agree to the New Technical High School but she felt that under the current budget situation the Board needed to reflect on this issue and how it will tie up the 2 mil capital outlay funds. Mrs. Webb stated that she does support the concept. Mrs. Stidham stated that the Board approved a payment of $9, 438,420 for the Technical High School under the consent agenda of this meeting and asked how the Board was planning to pay for this without the $10 million note. Mrs. Webb indicated that she does not receive adequate information, as she does not attend staff meetings, curriculum meetings, etc. where these issues are discussed. The motion was approved 3-2, with Mrs. Webb and Dr. Mason voting NO.
12. Disposal of Capitalized and Non-Capitalized Assets:
a) Auction Lists I & II for July 2000.
b) Scrap Lists I & II for July 2000
13. Authorize 1999-2000 Budget Increase in Health.
XI. PURCHASING
(Supplementary Minute Book, Exhibit J)
Approved:
- Food Service Cleaning Supplies, Bid # 00 52 02
- Annual Agreement Renewal: Diesel Fuel and Gasoline for Motor Vehicles
- Annual Agreement Renewal: Pumping of Grease Traps
- General Food Products for School Cafeterias, Bid # 00 42 03
- Change Notice #2 to PO# 194105 (AON Consulting)
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve Change Notice #2 to PO# 194105. Mrs. Webb indicated that this contract is for insurance which is an area in which the District is struggling. This contract currently shows total new expenditures of $128,000 with an additional expenditure of $38,000. She indicated that we have Escambia County employees who are the lowest paid employees in the state, who are expecting the Board to advocate for them. She stated that AON Consulting may have given the District some projections that may not have served the employees well and asked if the District could do an RFP on this item so that the Board can protect the employees, increase their morale, and do what the Board indicated it would do regarding salary increases. Mrs. Webb indicated she would vote NO on this issue. Dr. Mason asked Mr. Boyer if there was an RFP on insurance. Mr. Boyer indicated that an RFP will be done this fall. Dr. DeWitt indicated that this money would come from the benefit trust fund which must be used for this specific purpose. Dr. DeWitt asked for an explanation as to the $38,000 additional expense. Mr. Boyer stated that the expense was due to the additional analytical work and also that AON is working on RFP's for the district, etc. Mrs. Webb indicated that some of this additional expense was for unscheduled meetings where AON met with staff regarding the health plan. She indicated that she felt these meetings should have been available for everyone, including employees. Superintendent May explained that the Board required the District to hire AON Consulting to review all of the expenditure sheets which United Health Care made on behalf of our employees. He stated that the Board directed staff to find out why health care costs had increased. He further explained that at the direction of the Board, AON was then hired to review every claim to determine the problem and then made presentations twice to the Board. Mr. Boyer indicated AON was not conducting a claims audit, as this function was being covered under the RFP, but did perform a review of the pay outs. The motion was approved 4-1, with Mrs. Webb voting NO.
- Annual Agreement Renewal: IBM Mainframe Equipment Maintenance and Systems Software Support.
- Annual Agreement Renewal: IBM TLC Computer Lab at Holm Elementary School.
- Pickup Truck w/Utility Body.
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve the purchase of the pickup truck. Dr. Mason indicated he felt this money could be best used in the classroom for quieter air conditioners. The motion was approved 3-2, with Mrs. Webb and Dr. Mason voting NO.
- Blanket Purchase of Radial Tires.
10. A La Carte Food Items, Bid #00 46 03
11. Annual Purchasing Agreement for Cafeteria Paper Supplies, Bid # 00 56 03.
12. Section 237.161 Loan, RFP #00 60 01.
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve Section 237.161 loan. The motion was approved 3-2, with Mrs. Webb and Dr. Mason voting NO.
13. Carpeting for Pensacola High School.
14. Apple Microcomputers for Brown Barge Middle School.
15. Gateway Microcomputers for Exceptional Student Education.
16. Annual Purchasing Agreement for Recapping Tires, Bid# 00 58 03
17. Data Processing Paper, Bid# 00 63 02
18. Apple Microcomputers for Brown Barge Middle School
Motion by Dr. DeWitt, seconded by Dr. Jenkins, to approve the purchase of Apple Microcomputers for Brown Barge Middle School was unanimously approved.
19. Annual Purchasing Agreement for Seat Covers and Foam, Bid #00 61 03.
20. Annual Purchasing Agreement for Brake Parts, Bid# 00 62 03.
21. Television Carts for Blue Angels Elementary School.
22. Electrical Infrastructure Improvements for Classroom Additions at Bratt, Brentwood, and Montclair Elementary Schools.
23. Change Notice #2 to PO #200303 (Emerald Coast Elec. Constr.)
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve Items 23-30. Mrs. Webb indicated that the District should be more fiscally responsible and she was of the opinion that some of these changes could have been prevented. She indicated that approval of Item #29 would permit, as per the architect, a very old tree to be cut down. She indicated that saving old trees should be one of our concerns as well as the concern of having to pay for this type of service. Dr. Mason amended the motion to pull Items 27 and 28 for a separate vote. Mrs. Webb seconded Dr. Mason's amended motion so that he could make his point. For clarification, the amended motion was restated approving Items 23-26 and 29-30. The amended motion was approved 4-1, with Mrs. Stidham voting NO.
24. Change Notice #4 to PO #185297 (Jack Moore & Company, Inc.)
25. Change Notice #1 to PO #201209 (Larry Hall Construction, Inc.
26. Change Notice #1 to PO #207281 (R.D. Ward Construction, Inc.)
27. Change Notice #3 to PO #192334 (A.E. New, Jr., Inc.)
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve Item 27. Dr. Mason indicated that he continues to have questions regarding contract extensions. Mr. Peacock, Facilities Planning, indicated that the sub-contractor for the fire alarm system was experiencing external problems which in turn placed a time burden on the general contractor. The 11 days will permit completion of this project by the general contractor. The motion was unanimously approved.
28. Change Notice #3 to PO #200226 (Jack Moore & Company, Inc.)
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve Item 28. Dr. Mason indicated that this change order was for 35 days. Mr. Peacock explained that some of the items of this change order were mandated by the State and the Florida Department of Education and that the extension for this project was due largely in waiting for parts to be received. After further discussion, the motion was approved 4-1, with Dr. Mason voting NO.
29. Change Notice #1 to PO #207279 (Jack Moore & Company, Inc.)
30. Change Notice #1 to PO #205402 (W.R. Johnson, Inc.)
31. Televisions and VCR's for Blue Angels Elementary School.
32. Vinyl Floor Tile (VCT) for Brentwood Middle School.
33. Change Notice #1 to PO #208974 (Bosek Gibson & Associates)
34. Change Notice #2 to PO #208974 (Bosek Gibson & Associates)
35. Full HVAC Maintenance, Bid # 00 53 02.
36. Internet Service Provider, Bid # 00 66 01.
37. Apple Microcomputers for Technology Literacy Challenge Fund Grant.
38. Software and Training for Technology Literacy Challenge Fund Grant.
Motion was made by Dr. DeWitt, seconded by Dr. Jenkins, to approve Items 36, 37 and 38. Mrs. Webb indicated that she could not support $207,000 to provide Internet services for the students to gain Internet access at home and that she would hope we would explore a District Internet Service Provider. She indicated that Leon County was using their own Internet Service Provider and that because of the cost associated with this purchase, she would be voting NO. Dr. DeWitt indicated that Leon County is part of Free.net which is available through that particular community. He stated the Leon County School District did not set- up their own Internet Provider and that Free.net is a service available to the entire county free of charge. Mrs. Webb indicated that she felt the District should be more proactive and explore innovative ideas. Dr. DeWitt indicated that this grant is one of the most innovative grants and has a very futuristic outlook with tying the home and the school together. Dr. DeWitt stated the grant will assist up to 185 families from Spencer Bibbs, Dixon, Weis, and Oakcrest. The children selected will be those who scored in the bottom quartile of the FCAT. Dr. Mason asked about the arrangements for equipment security. Dr. DeWitt stated there will be a very strong check-out system with the parents having to attend an extensive training session before checking out equipment. Data shows very minimal loss or damage to the equipment. Mr. Pettis indicated that the issues addressed had been previously addressed and reminded the Board that approval was gained for this grant in the month of May which generated the dollars. He stated that the grant dictates how dollars are used, how they are implemented, and that the money cannot be used for salaries with the exception of that which is stated in the grant. The motion to approve Items 36, 37 and 38 was unanimously approved.
39. Annual Purchasing Agreement for Anti-Freeze and Motor Oil, Bid #00 57 03
The original recommendation was amended due to bid protest by Mocar Oil.
40. Emergency Generators, Bid #00 59 02
41. Change Notice #1 & #2 to PO #208361 (Universal Seating Co.)
42. Computer Network Cabling for Technology Literacy Challenge Fund Grant
43. Bid Award: Frozen Yogurt and Ice Cream, Bid # 00 64 03
44. Carpeting for Scenic Heights Elementary School
45. Computer Cabling for A. V. Clubbs Alternative Middle School
XII. FACILITIES PLANNING AND MAINTENANCE
(Supplementary Minute Book, Exhibit K)
Approved:
- FINAL PAYMENTS
a. Asbestos Abatement at Pensacola High School
b. Chiller/Boiler Upgrade at George Stone Vocational Center
c. Electrical Distribution Upgrade at Woodham High School
a. Additions at the ESEAL Center
b. Montclair Elementary School
c. New Technical High School at the George Stone Vocational Center
d. New Technical High School at the George Stone Vocational Center
e. New Technical High School at the George Stone Vocational Center
f. Blue Angels Elementary Conservation Easement
XIII.. CURRICULUM & INSTRUCTION
(Supplementary Minute Book, Exhibit L)
Approved:
1. Cooperative Agreement between the School Board of Escambia County, Florida, and The Greater Pensacola Symphony Orchestra, Inc.
- Cooperative Agreement between the School Board of Escambia County, Florida, and The Pensacola Opera.
- Cooperative Agreement between the School Board of Escambia County, Florida, Kaleidoscope & Ballet Pensacola, Inc.
- Cooperative Agreement between the School Board of Escambia County, Florida, and The Pensacola Children's Chorus, Inc.
- Cooperative Agreement between the School Board of Escambia County, Florida, and The Pensacola Museum of Art, Inc.
- Exceptional Student Education Federal Entitlement Grants Application: IDEA, Part B, IDEA, Part B Preschool.
- 2000-2001 School Advisory Council Nominations.
- 2000-2001 School Advisory Council Additions/Deletions.
- Guidelines for Acceptable Use of District Information Systems
10. A Tool Kit for Tutors.
11. Comprehensive School Reform Research Grant Program.
12. The Charter Agreement between the School Board of Escambia County, Florida, and Reaching Your Dream, Inc., dba, Ruby J. Gainer School for Reaching Your Dream.
13. Start Up Grant for Reaching Your Dream, Inc. dba Ruby J. Gainer School for Reaching your Dream.
Items 12 and 13 were approved earlier in the meeting.
14. Amendment to Charter Startup Grant for Beulah Academy of Science.
15. Contract with the School Board of Escambia County, Florida and the Community Drug and Alcohol Council.
16. Contract between the School Board of Escambia County and 100 Black Men of Pensacola, Inc.
17. Old Hometown.
18. "Everybody Wins" Reading Program.
19. Amendment to the Current Contract between the School Board of Escambia County and Creative School Age Child Care, Inc.
21. Contract between ESCAROSA Regional Workforce Development Board and the School Board of Escambia County, Florida, for Youth Services WIA-2001-04.
22. Vendor Application (Alabama Department of Vocational Rehabilitation Services).
XIV. TRANSPORTATION
-No items submitted
XV. INTERNAL AUDITING
(Supplementary Minute Book, Exhibit M)
Approved:
A. Internal Funds
- No items submitted
B. Inventory Adjustment Reports
C. Other
- No items submitted
XVI. ADJOURNMENT
There being no further business the meeting adjourned at 10:55 p.m. (Official recording of this meeting is filed in the Information Services Department.)