The School Board of Escambia County, Florida, convened in Special Meeting at 1:35 p.m. in the Board Room at the Administrative Building, 215 West Garden Street, Pensacola, Florida, with the following present:

Chairman: Mrs. Cary Stidham Vice Chairman: Dr. John DeWitt

Members: Mrs. Vanette Webb

School Board Attorney: Mr. Francisco Negron

Superintendent of Schools: Mr. Jim May

Dr. Elmer Jenkins and Dr. Hal Mason were not present.

Motion by Dr. DeWitt, second by Mrs. Webb, to go into Executive Session to address pending litigation, was approved 3-0.

RECESS

The Special Meeting recessed at 1:39 p.m. and immediately convened in Executive Session in the Superintendent's Conference Room. Following the conclusion of the Executive Session, the Special Meeting reconvened at 3:55 p.m. with all Board Members present as well as the Board Attorney and Superintendent.

I. ADOPTION OF AGENDA

Motion was made by Dr. Jenkins to adopt the agenda. Chairman Stidham relinquished the gavel to Dr. DeWitt and seconded the motion. Said motion was approved 4-1 with Mrs. Webb voting NO. Dr. DeWitt returned the gavel to Mrs. Stidham.

II. FACILITIES PLANNING AND MAINTENANCE

1) APPROVAL OF CONTRACTS (Filed in Supplementary Minute Book Exhibit A)

Motion was made by Dr. Mason and seconded by Dr. Jenkins, to approve the contracts with the inclusion of the audit clause as required by the Citizens' Audit Committee. After discussion, Dr. Jenkins withdrew the second, and Mrs. Webb seconded the motion. Upon request of Dr. Mason, the Board Attorney restated the motion as follows: "to accept the contracts with the including of the Board audit clause (with an additional language that states that this clause is inserted to comply with Board policy). Dr. Mason so moved. Mrs. Webb seconded the motion. Dr. David Epperson, Assistant Superintendent for Facilities and Maintenance, requested Board direction in terms of handling this by addendum to the contract to be signed by the contractor and the Board Chairman noting this as an addendum to the contract. The Board Attorney and Board Chairman concurred. Chairman Stidham called for the vote and the motion was approved 4-1 with Dr. Jenkins voting NO.

III. ITEMS FROM THE ATTORNEY

1) RISK MANAGEMENT ISSUES

The Board Attorney filed a handout (Supplementary Minute Book Exhibit B) concerning Risk Management issues. He advised that the Board could consider leaving the Risk Management Trust Fund as it is, keep it and amend it as desired, or revoke it. After discussion concerning legal aspects of the Risk Management Trust Fund, Chairman Stidham stated that there was Board consensus that the Board Attorney prepare a brief concerning this matter. She stated that she would contact Dr. Wayne Blanton, Executive Director, Florida School Boards Association, to set up a workshop regarding the pros and cons of a Risk Management Trust Fund.

IV. ADJOURNMENT

There being no further business to come before the Board, the meeting adjourned at 5:00 p.m. (Official recordings of this meeting are filed in the Information Services Department.)